How To Write A Phone Number In A Resume


When crafting a resume, every detail matters, including how you present your contact information. One crucial element is how to write your phone number. This seemingly simple task can impact the overall impression your resume makes on potential employers. The way you format your phone number can convey professionalism and attention to detail. In this article, we'll delve into the best practices for writing a phone number on a resume. From the use of country codes to the inclusion of area or regional codes, we'll cover it all. By the end, you'll have a clear understanding of how to present your phone number in a way that enhances your resume's professional appearance and ensures that potential employers can easily reach out to you. Let's dive into the nuances of formatting phone numbers on a resume and ensure that this often-overlooked detail becomes a seamless and polished aspect of your job application.

Inside This Article

  1. Formatting the Phone Number
  2. Including the Country Code
  3. Choosing the Right Placement
  4. Using a Professional Voicemail Greeting
  5. Conclusion
  6. FAQs

Formatting the Phone Number

When it comes to crafting a stellar resume, every detail matters, including how you present your contact information. The phone number is a crucial component, and its formatting can make a significant impact. Here's how to ensure your phone number is properly formatted on your resume to make a positive impression on potential employers.

Clarity is Key

First and foremost, clarity is paramount. When listing your phone number on a resume, it's essential to ensure that it is easily readable and understandable. To achieve this, use a clear and legible font, and consider bolding or slightly enlarging the text to make it stand out. This simple step can help ensure that hiring managers can quickly locate and process your contact information.

Consistent Structure

Consistency in formatting is vital for a professional-looking resume. When including your phone number, maintain a consistent structure throughout the document. For example, if you choose to use parentheses to enclose the area code, ensure that this format is applied consistently for all phone numbers listed. This attention to detail demonstrates your commitment to precision and professionalism.

Separating the Digits

To enhance readability, consider separating the digits of your phone number into logical groupings. This can be achieved by using hyphens, periods, or spaces to visually segment the number. For instance, a common approach is to separate the area code from the rest of the number, followed by another separation between the next set of digits. This technique aids in quick comprehension and makes the phone number easier to dial.

International Formatting

If you are applying for positions in a global or multinational context, it's important to consider international formatting standards for phone numbers. When including an international dialing code, such as +1 for the United States or +44 for the United Kingdom, ensure that it is clearly indicated before the phone number. This demonstrates your awareness of global communication norms and can be particularly relevant if the role involves international interactions.

Mobile and Landline Distinction

In some cases, you may need to differentiate between a mobile and a landline number. If this distinction is relevant to your contact information, consider explicitly labeling the phone numbers as "Mobile" or "Cell" for mobile numbers and "Home" for landline numbers. This distinction can provide additional context to the reader and is especially useful if multiple numbers are listed.

By paying attention to the formatting of your phone number on your resume, you can convey professionalism, attention to detail, and consideration for the reader. These seemingly small details collectively contribute to a polished and well-crafted resume that leaves a positive impression on potential employers.

Including the Country Code

In today's interconnected world, the inclusion of a country code in your phone number on a resume holds significant importance, especially in the context of globalized job markets. Including the country code not only demonstrates an understanding of international communication norms but also facilitates seamless contact for potential employers across borders. Here's a detailed look at why and how to include the country code in your phone number on a resume.

Global Reach and Accessibility

By including the country code, such as +1 for the United States or +44 for the United Kingdom, you immediately signal to prospective employers that you are attuned to global communication practices. This small yet impactful detail showcases your awareness of international business standards and your preparedness for engaging with individuals and organizations beyond local boundaries. It also ensures that employers from different countries can effortlessly reach out to you, eliminating any potential communication barriers.

Professionalism and Attention to Detail

The inclusion of the country code reflects a high level of professionalism and attention to detail. It indicates that you have taken the extra step to provide comprehensive and easily accessible contact information. This attention to detail can leave a positive impression on hiring managers, showcasing your thoroughness and consideration for their potential need to reach you from a different country or region.

Adapting to Diverse Hiring Practices

In today's diverse and dynamic job market, companies often seek talent from around the globe. By including the country code in your phone number, you adapt to the diverse hiring practices of multinational corporations and organizations with international operations. This adaptability demonstrates your readiness to engage with a wide range of stakeholders and reflects your flexibility in accommodating various communication preferences and requirements.

How to Include the Country Code

When including the country code in your phone number on a resume, it's essential to place it before the actual phone number. For example, a phone number in the United States would be presented as +1 (XXX) XXX-XXXX. This clear and standardized format ensures that the country code is prominently displayed, making it easy for employers to identify and utilize when reaching out to you.

Choosing the Right Placement

The strategic placement of your phone number on a resume can significantly impact the ease of access for potential employers and the overall visual appeal of the document. When determining the ideal location for your phone number, several considerations come into play, each influencing the reader's experience and the effectiveness of your resume.

Accessibility and Visibility

The prime objective of placing your phone number on a resume is to ensure its immediate visibility. Typically, the top section of the resume, along with your name and email address, is the most accessible location. Placing your phone number in this section ensures that it is among the first pieces of contact information that potential employers encounter, making it convenient for them to reach out to you promptly.

Consistency with Contact Information

Maintaining consistency in the placement of contact information is crucial for a well-organized and professional-looking resume. If your email address and other contact details are positioned at the top of the document, it is advisable to place your phone number in the same section. This uniformity streamlines the reader's experience, allowing them to easily locate and process all essential contact information without unnecessary effort.

Header or Footer Considerations

In some cases, job seekers opt to include their phone number in the header or footer of the resume. Placing it in the header can be a practical choice, as it remains visible on every page if the resume spans multiple sheets. This ensures that your contact information is readily available, regardless of which page the reader is viewing. However, if you choose to place your phone number in the footer, ensure that it is still easily accessible and not overshadowed by other content or design elements.

Visual Balance and Readability

The placement of your phone number should contribute to the overall visual balance and readability of your resume. If you opt for a traditional chronological resume format, placing your contact information at the top aligns with standard conventions and facilitates a clear and structured presentation. Alternatively, if you are using a modern or creative resume layout, consider integrating your phone number into a visually appealing design element while ensuring that it remains prominent and easy to identify.

Mobile-Friendly Considerations

In today's digital age, many employers and recruiters review resumes on mobile devices. Considering this, it's essential to ensure that your phone number's placement allows for easy viewing and interaction on both desktop and mobile platforms. Avoid positioning it in obscure or hard-to-access areas of the document, as this could hinder the seamless retrieval of your contact information on various devices.

By thoughtfully considering the placement of your phone number on your resume, you can optimize its accessibility, visual appeal, and overall impact. This strategic approach enhances the reader's experience, underscores your attention to detail, and maximizes the likelihood of seamless communication between you and potential employers.

Using a Professional Voicemail Greeting

Crafting a professional voicemail greeting is a crucial aspect of managing your communication image, especially when job hunting. Potential employers may attempt to reach you via phone, and your voicemail greeting serves as an extension of your professional persona. Here's a comprehensive guide on the significance of a professional voicemail greeting and how to create one that leaves a positive and lasting impression.

Reflecting Professionalism and Politeness

A professional voicemail greeting should exude a sense of professionalism and politeness. Start by greeting the caller with a warm and courteous tone, such as "Hello" or "Good [morning/afternoon/evening]." Clearly state your name to confirm to the caller that they have reached the correct individual. For example, "You've reached [Your Name]." This simple yet effective introduction sets the stage for a professional and respectful interaction.

Clarity and Conciseness

Clarity and conciseness are essential elements of an effective voicemail greeting. Clearly state that you are unable to answer the call at the moment and provide a brief reason, such as being away from the phone or currently in a meeting. This transparency helps manage the caller's expectations and demonstrates your commitment to maintaining open and honest communication.

Instruction and Follow-Up

After explaining your unavailability, provide clear instructions for the caller to follow. Prompt them to leave a detailed message, including their name, contact information, and the purpose of their call. Encourage them to speak clearly and concisely to ensure that you can effectively address their inquiry or request when you return their call.

Professional Sign-Off

Conclude your voicemail greeting with a professional sign-off. Express gratitude for the caller's understanding and assure them that you will return their call at your earliest convenience. For instance, "Thank you for calling. Please leave a message, and I will return your call as soon as possible." This closing statement reinforces your commitment to responsive communication and leaves a positive impression on the caller.

Regular Review and Update

It's important to regularly review and update your voicemail greeting to align with your current circumstances. If your availability or contact information changes, promptly update your voicemail to reflect these adjustments. Additionally, consider the tone and clarity of your greeting, ensuring that it remains professional and relevant to your professional image.

By implementing these guidelines, you can create a professional voicemail greeting that enhances your communication etiquette and leaves a favorable impression on potential employers and professional contacts. This attention to detail reflects your commitment to effective communication and contributes to a polished and professional image.

In conclusion, including a phone number on a resume is a fundamental aspect of the job application process. It serves as a direct line of communication between the applicant and potential employers. By adhering to the recommended format and ensuring the accuracy of the phone number, candidates can present themselves professionally and facilitate seamless contact. Whether it's for a traditional or digital application, the phone number remains a crucial point of contact. Therefore, understanding the best practices for presenting a phone number on a resume is essential for job seekers aiming to make a positive impression.


  1. How should I format a phone number on my resume?
  2. Should I include my country code when writing a phone number on my resume?
  3. Is it necessary to include multiple phone numbers on a resume?
  4. What is the best way to present a phone number for international job applications?
  5. Can I use parentheses or dashes when formatting a phone number on my resume?